Amfiteatru Foundation is expanding its team and looking for early-career professionals interested in contributing to national and international projects in the fields of community development, responsible tourism, culture, education, environment, health, heritage, social economy, and local innovation.
With over 20 years of experience, Amfiteatru Foundation develops integrated programs that capitalize on local identity, community resources, and creativity, in partnership with public institutions, NGOs, academia, and the private sector.
What you will do
1. Administrative and documentation management
- Administration and management of project documentation, including the creation, editing, filing, and archiving of required physical and electronic documents.
- Scanning and digitalization of physical project documents, ensuring their proper naming and indexing.
- Formal and procedural verification of received or prepared documents (e.g., contracts, minutes, reports) to ensure compliance with internal standards or funding requirements (if applicable).
- Drafting documents in Microsoft Word (e.g., official letters, internal memos, correspondence, procedures) upon request.
- Creating and updating working documents in Microsoft Excel (e.g., databases, tracking tables, centralizers).
2. Communication and correspondence
- Transmitting/sending official correspondence (letters, emails, documents) to partners, institutions, or the project team, ensuring proper registration.
- Managing the dedicated project email inbox and ensuring prompt responses or forwarding requests to the responsible persons.
3. Data management assistance and reporting
- Collecting relevant project data from team members or external sources, according to the established methodology.
- Contributing to the preparation of periodic or specific reports (monthly, quarterly, progress reports) to support project management decision-making and fulfill contractual obligations.
4. Other duties
- Providing logistical support in organizing project meetings (room reservations, preparation of materials, etc.).
- Performing any other tasks delegated by the Project Manager, according to operational needs.
Ideal candidate profile
- Recent graduate of university studies (Bachelor’s or Master’s) in fields such as communication, social sciences, management, culture, tourism, administration, European studies, philology, or any other relevant field;
- Very good written and verbal communication skills;
- Strong organization, planning, and attention to detail;
- Ability to work under tight deadlines;
- Intermediate to advanced proficiency in MS Office (especially Word and Excel);
- Knowledge of English – intermediate level;
- Advantage: minimum experience in administration / logistical support / projects.
What we offer
- Real participation in national and international programs, impactful projects, and solid partnerships;
- A friendly, professional, learning-oriented environment;
- Support in developing professional skills (drafting, project management, communication, analysis, coordination);
- The opportunity to advance to roles with increased responsibility, depending on skills and interest;
- The opportunity to work in a well-established organization;
- Full on-site schedule – net salary, depending on experience, between 3,000 and 4,500 lei.
How to apply
Send your CV to contact@fundatia-amfiteatru.ro (email subject: Project Assistant – application).